General Rules

• All library users must sign In/Out register available with the attendant at the main gate of the Library.
• While entering the library, user should leave his/her personal belongings such as bags, personal books etc. at the property counter reserved for this purpose. Loose papers and notebooks may however be taken into the library. Users leaving the library should permit the library staff to examine their personal belongings (if asked). The users are advised not to leave any valuable/expensive items at the property counter.
• Library is not responsible for any loss of personal belongings. All files, books and notebooks must be presented to the security guard at the checkpoint for inspection while leaving the Library. Library does not permit any exception in the observance of this rule.
• All the users will enter in the library with their Identity Card.
• The Readers shall keep silence within the library premises.
• Use of cellular phones or any other audio/video device is strictly prohibited in the Library premises. If readers wish to keep them while using the Library, they must be switched off or in silent mode.
• Smoking, eating, drinking, sleeping and talking loudly are strictly prohibited in the Library.
• Reference Books/Magazines are strictly prohibited outside the library.
• If any student is found indulging in book hiding, stealing or mutilating, disciplinary action will be taken against him/her.
• The member would satisfy himself/herself before leaving the issue counter as to whether the book is in good condition or not otherwise he may be held responsible.
• Books/Documents taken out of the shelves must be left on the table. Replacing the documents on shelves by users is not encouraged as the documents may get misplaced.
• Do not spend more than half an hour to locate the documents. If you experience any difficulty in locating the required material, Please contact the Library Staff/librarian.
• Readers should not mark, underline, write, or tear pages or otherwise damage the library documents including books/magazines/journals etc.
• Students are advised not to issue Books to others on their names.
• No photograph of the Library shall be taken without the prior permission of the Librarian.
• Library reserves the right to call back any issued book/item at any time.
• Violation of library rules or misconduct by a member may invite discontinuation of the library privileges.
• The Librarian, with the approval of the competent authority reserves the right to add, delete, or modify any of these rules as and when required.
• Contact the staff on duty/section staff for any queries.
• Keep the Library premises tidy.
• Suggestions on all aspects of library services are welcome.

Book Lending Rules

• Books can be issued only against RFID-Card issued by the Central Library of the Institute to the borrowers. The RFID-Card is non-transferable and its loss should be immediately reported to the library.
• Books issued will not be accepted back on the same day.
• The Library member is responsible for any book issued against his/her RFID card, as per the library record.
• No borrowing facility is available to the visitors. Visitor or guest member from academic or research institute is allowed to use the library for a short period of time (for Reference only) with the prior permission from the Competent authority/Librarian. The Guest member is required to produce proof of identification.
• The borrower should check the fitness of the document before getting it issued. Any discrepancy should be brought to the notice of the library staff at the Circulation Counter who will put necessary remarks on the document before issuing. The borrower will be held responsible for any defect/damage found at the time of return of the document, if not recorded on it earlier, and will be liable to pay the penalty as decided by the competent authority/Librarian.
• The readers should check the book thoroughly for missing pages, chapters, pictures etc., while borrowing the book.
• A borrower is responsible for the safe custody and return of the documents borrowed from the Library. Sending reminders to defaulters is not obligatory on the part of the Library.
• Any document issued may be recalled by the Library before the due date of return without assigning any reason and the borrower has to abide by the decision.
• The borrowers are advised to return the documents while proceeding on long leave.
• Books issued should not be brought to the library except for check-in or renewal.
• All the students who want to return the books issued on their names are advised to wait until the books are shown as cancelled against their names.
• Faculty and staff going on long leave, deputation, study leave, or extraordinary leave will have to return all borrowed materials before leaving the Institute.
• Students need to clear all their Library Dues at the end of each Semester before leaving the Institute for the Summer/Winter vacations.
• All books need to be returned for physical verification irrespective of the date of issue and category of users. Dates for physical verification will be announced 1-2 weeks in advance.
• Members are held responsible for all items issued on their name, until they are returned to the library.

Reference Collection Rules

• General Text books are issued to all eligible members as per their entitlements.
• Documents, belonging to ‘Reference’ category, are not to be issued. Documents marked as ‘Reference Copy’ are to be consulted within the library premises.
• Reference books, Journals/Magazines, Standards/Patents, etc. are issued only to ‘Faculty and Equivalent Staff Members’ as per details below:

Material that Cannot be Borrowed

• General Reference Sources, such as Dictionaries/Encyclopedias/ Directories/Maps/Atlases/Digests etc.
• Special Collections, such as rare books, Master Theses and CD-ROM databases.
• Theses/Dissertations/Manuscript/Standards/Patents/Journals/Periodicals are not lent out of the library.
• Reserved Books, Newspapers and Technical reports will not be issued out of the library to anybody.

Book Renewal/Reservation Rules

• Users can renew the books borrowed by them if the same books are not claimed by any other user. Book can be renewed either by bringing them to the Library Circulation Counter or Online (without bringing back to the library).
• For Students, Books will be reissued/renewed one time only for another term of 15 days if there are no claims.
• Users can get the book(s) reissued on or before the due date by intimating the Library. Overdue books will not be reissued.
• For Faculty and staff members, the renewal facility for the same Accession number is not available.
• Issued book may be recalled anytime before the due date if there is genuine urgent requirement by another member.
• Members can reserve the documents they desire to borrow Online or Offline with the help of Library staff at circulation counter. Intimation about the availability of the document(s) will be given to the members when they are available for issue. The reservation will be strictly on first-come- first-served basis.
• One reader can put maximum 1 claim only.
• Claimed books are kept reserved for the claimant for 02 days from the date of return by previous borrower.

Fines & Penalties

Overdue Fine Rules

• The book(s) shall be returned on or before due date otherwise Late fee/fine will be charged from all the borrowers’ @Rs. 1 per day per book.
• The Books circulation facility of a user will be suspended if a user has books overdue on their account for more than 15 days.
• Books issued from the Reference Collection to Faculty members: Fine @Rs. 5 per day.
• CDs/DVDs issued to Users: Fine @ Rs. 5 per day.

Loss/damage of Library RFID Card

• For the loss/damage of RFID Card, a fine of Rs. 200/- each will be charged. In case, a student/staff member lost the RFID card then he/she has to submit a copy of FIR along with application for the New RFID card.

Loss/damage/Mutilation of Library Books

• No book(s) in damaged condition will be accepted from the users on return. Mutilated or damaged book(s) will have to be replaced by the borrower.
• The user should check the books thoroughly for missing pages, chapters etc. While getting them issued. Before issuing a document user should bring to the notice of the library staff mutilations if any. The staff shall make an official record of such observations before checking out the document. No complaint will be entertained later on.
• The Lost/mutilated/spoiled book should be brought to the notice of library staff immediately. If a book is lost or mutilated beyond usable condition, then the borrower has to replace the lost/damaged book (s) within a month by a new copy with the same or latest edition of that book along with processing fee of Rs. 100/- (for each lost book) with late fine, if any.
• Late fees, if any, will be charged till the loss of book is reported. If the original library book is returned after reporting it lost, the fine will be calculated till the date of its return.
• In case of loss/damage/mutilation of a single volume/copy of a multi-volume set or series, the borrower is liable to replace the whole set with the same or latest Edition in case the single volume/copy of the set or series cannot be purchased.
• If the book is out of print/out of stock and untraceable in the market or cannot be procured online, then the user has to pay the cost of the book as per the details below:

(Note: If the cost of the book is in foreign currency, then the Conversion rates as per latest GOC circular prevailing on the date of Payment of Fine).

Total Penalty= Cost of Book (as per the case) + Processing Fees (Rs. 100/- on each Book) + Overdue Amount (Late Fine).

• Refunding compensation money may not be possible if book lost is found later.
• Replacement by photocopied version will not be accepted.
• If the book is not returned/ replaced within a month then all the library facilities will be withdrawn for the current and next semester and the matter will be reported to competent authority for further action.
• Loss/damage of Other Material of the Library
• Library materials are to be handled with care.
• The theft or misuse of Library resources will be viewed very seriously.
• Each case will be examined to ascertain its genuineness and the matter will be reported to the competent authority for the disciplinary action.